Book a goods receipt

A purchase order to a supplier moves through three states:

1. Open — created, not yet sent.
2. Ordered — sent to the supplier, goods in transit.
3. Partial delivery / Delivered — goods (partly) arrived.

Open the goods receipt

When a PO is ordered, the button Book / Book remaining appears. Click it to open the receipt dialog.

Per line

For every PO line you enter:

• This time — the quantity actually delivered (may be less than ordered for partial deliveries).
• Map article — if the line is not yet tied to a real article in your inventory, pick one now. Type to search (by name or article number).
• Condition — Good or Damaged. Damaged goods are booked but flagged.

Optional: batch number and best-before date.

Confirm

Click Book:

• Each article’s stock immediately increases by the entered quantity.
• The PO status flips to Partial delivery (if some lines are still short) or Delivered.
• Each line emits its own stock movement with timestamp and the responsible employee.

Partial deliveries

When a supplier ships in multiple consignments:

1. Book the first receipt with the actual arrived quantities.
2. The PO now sits at Partial delivery.
3. Next arrival: click Book remaining again — the system shows the already-booked and the still-outstanding quantities.
4. Once every line is complete, the PO flips to Delivered.

What to do next

• Inspect stock movements — who booked what, when.
• Run an inventory count — to verify the booked quantities match physical stock.