Time tracking — Overview
Time tracking in Agenda replaces punch cards, Excel sheets and the endless back-and-forth between shift lead and accounting. What classical systems need four tools for — terminal, payroll list, vacation plan, wall calendar — Agenda delivers in one app, four languages, mobile and web.
You see at a glance who’s working, who’s on leave, who has a pending request. And your accounting team gets a clean DATEV export at month-end with nothing to adjust by hand.
Who is it for?
- Employees clock in and out from their phone, request vacation in two taps and see their year at a glance like on an A3 wall plan.
- Team leads and foremen approve requests directly from mobile — a feature the German payroll landscape has been missing for twenty years.
- Management sees the status of the entire workforce in a single group calendar and plans for bottlenecks weeks ahead.
- Accounting gets a DATEV-ready export at month-end including personnel numbers, absence codes and a complete movement history.
What sets Agenda apart
| Feature | Classical systems | Agenda |
|---|---|---|
| Clock in/out on mobile | Rare | Yes |
| Approve requests on mobile | Almost never | Yes |
| Pick a cover (colleague approves + steps in) | No | Yes |
| Year-at-a-glance | Desktop only | Mobile + Web |
| Live updates without refresh | No | Yes |
| Four languages (DE/EN/ES/PT) | DE only | Fully localized |
| Holidays automatic | Static | Configurable per branch |
| DATEV export | Surcharge | Included |
How everything fits together
Agenda thinks about working time in five connected building blocks:
- Logging hours — clock-in, clock-out, breaks, field service. From mobile or browser. Forgot something? A correction is on its way in 15 seconds.
- Absences & approvals — vacation, illness, special leave, parental leave. With colleague picker, half days, automatic balance.
- Flex time & partial-day events — flexitime that grows. Doctor visits in between, field-service hours, payout of overtime.
- Calendars & holidays — personal year overview, group calendar, national holidays and bridge days entered automatically.
- Migration & onboarding — structured switch from your previous time-tracking, HR or Excel-based system — without losing a single day.
Mobile or web?
Both — and they complement each other rather than duplicate:
| Task | Mobile (app) | Web (dashboard) |
|---|---|---|
| Clock in / out | Primary | Yes |
| Log missing hours | Primary | Yes |
| Request vacation | Primary | Yes |
| Pick a cover | Yes | Yes |
| Approve requests | Yes (unique) | Primary |
| Year overview | Yes | Primary |
| Group calendar | Yes | Primary |
| Monthly journal table | Limited | Primary |
| Trigger DATEV export | — | Web only |
| Configure holidays | — | Web only |
Data protection & security
- GDPR-compliant hosting in Europe.
- Role-based access — employees see only their own data, leads see their group, admins see the whole company.
- Audit trail — every approval, every correction, every payout is logged with timestamp and responsible party.
- Live backup — every change is encrypted to the cloud immediately.
Next steps
- Logging hours — daily clock-ins
- Absences & approvals — the request path, with or without a designated cover
- Migration & onboarding — a clean switch from your current system